{"id":13623,"date":"2025-06-19T13:45:23","date_gmt":"2025-06-19T12:45:23","guid":{"rendered":"https:\/\/digitalrezaid.com\/oldrezaid\/?p=13623"},"modified":"2025-08-26T06:37:57","modified_gmt":"2025-08-26T05:37:57","slug":"how-to-fill-out-w-2-form-online","status":"publish","type":"post","link":"https:\/\/digitalrezaid.com\/oldrezaid\/post\/how-to-fill-out-w-2-form-online","title":{"rendered":"How to Fill Out a W-2 Form Online: Stepwise Guide"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"13623\" class=\"elementor elementor-13623\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-9e8adb3 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"9e8adb3\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-d608cfb\" data-id=\"d608cfb\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-17dbc84 elementor-widget elementor-widget-text-editor\" data-id=\"17dbc84\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">For employers, the approaching tax season means handling the task of completing W2 forms for each employee. If you are a novice entrepreneur facing your first filing, this guide will help you figure out the intricacies of the process so that you can cope with it with no hassle.<\/span><\/p><p><span style=\"font-weight: 400;\">So what is a W2 form, and why is it needed? We are going to break down the procedure of filling it out box-by-box and reveal the easiest way to do this online to ensure your peace of mind when the tax time comes.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b06d1da elementor-widget elementor-widget-heading\" data-id=\"b06d1da\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">What Is a W2 Form Used for?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-18dd8f7 elementor-widget elementor-widget-text-editor\" data-id=\"18dd8f7\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">The W-2 form, also referred to as the Wage and Tax Statement, is an official document a business owner sends to each worker and the Social Security Administration (SSA) showing how much they have paid in wages throughout the year and the amount of taxes withheld from each employee. Also, there is information about Social Security and Medicare wages, third-party sick pay, the employee\u2019s retirement plan, pre-tax benefits, and other compensation. However, this does not include self-employed workers and independent contractors, as they need a 1099 form instead.<\/span><\/p><p><span style=\"font-weight: 400;\">In total, an employer produces six copies of a W2 form and keeps one of them (Copy D) for their own records for 4 years. Copy A is sent to the Social Security Administration along with a W3 form, and Copy 1, if applicable, goes to the appropriate city, state, or local tax department. The other three copies (B, C, and 2) are furnished to the employee. All the forms must be submitted by January 31, 2025, and employers with more than ten W2 tax forms are encouraged to do this electronically.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-773f075 elementor-widget elementor-widget-heading\" data-id=\"773f075\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">W2 Form Explained Box-By-Box<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-907ed30 elementor-widget elementor-widget-text-editor\" data-id=\"907ed30\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">W2 forms 2024 have 25 lettered and numbered boxes that must be filled out correctly:<\/span><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Boxes a-f:<\/b><span style=\"font-weight: 400;\">\u00a0 the lettered fields on the upper-left side of the form list basic identifying information about both an employer and their employee, including name, address, and ZIP code, control number of a company, the employee\u2019s SSN, and the employer&#8217;s EIN.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Boxes 1-2:<\/b><span style=\"font-weight: 400;\"> denote how many federal taxes were withheld alongside the total taxable income a business owner paid to the worker, including salary, tips, wages, and bonuses.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Boxes 3-6:<\/b><span style=\"font-weight: 400;\"> contain information on how much of the employee\u2019s earnings were subject to Medicare and Social Security taxes and what amount was withheld.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Boxes 7-8:<\/b><span style=\"font-weight: 400;\"> must be filled out if an employee earns tips; the actual amount allocated to them is recorded in box 8, while box 7 shows how much was subject to Social Security tax.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Box 9:<\/b><span style=\"font-weight: 400;\"> the box is set blank in the W2 form 2024 and there is no need to fill it out.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Box 10:<\/b><span style=\"font-weight: 400;\"> denotes how much dependent care benefits a worker has received.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Box 11:<\/b><span style=\"font-weight: 400;\"> shows the amount of deferred compensation a worker received in a nonqualified plan.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Box 12:<\/b><span style=\"font-weight: 400;\"> consists of four sub-boxes (12a, 12b, 12c, and 12d) and requires an employer to report other types of compensation a worker has received by denoting them with single or double letter codes. The code must be specified on the left line, while the amount \u2013 on the right. All the codes can be found in the <\/span><a href=\"https:\/\/www.irs.gov\/instructions\/iw2w3#en_US_2024_publink1000308353\"><span style=\"font-weight: 400;\">IRS&#8217; W-2 instructions<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Box 13:<\/b><span style=\"font-weight: 400;\"> consists of three checkboxes designed to indicate whether an employee is a statutory worker, received third-party sick pay, or participated in a retirement plan.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Box 14:<\/b><span style=\"font-weight: 400;\"> intended for reporting additional tax information that does not fit into other form sections (union dues, tuition assistance, uniform payments, etc.).<\/span><\/li><li><b>Box 15-20:<\/b><span style=\"font-weight: 400;\"> relate to local and state taxes, including the amount of employee\u2019s income subject to these taxes and the amount that was withheld. <\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1a1df9b elementor-widget elementor-widget-heading\" data-id=\"1a1df9b\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">How to Fill Out Form W2 Online<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1a8e95d elementor-widget elementor-widget-text-editor\" data-id=\"1a8e95d\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Learning how to complete a W2 form may seem challenging, although it\u2019s an essential step toward a hassle-free tax season. You can submit the document electronically at the SSA\u2019s website or fill out the W2 form 2024 PDF using PDF Guru, a convenient online editor to make the process easier and quicker.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">The service operates on any device and allows you not only to add, edit, and remove text but also to change the font style and size to ensure the document is completed correctly. With its help, you can fill out and then download the form for further printing in case you want to keep it for your records, distribute it to employees, or send copies to local or state governments. Moreover, you can mail the W-2 copy to SSA if submitting it on the web is not an option. Completing the form online using the PDF editor is easy:<\/span><\/p><ol><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Open the editor using any browser installed on your device.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Go to the Forms tab and type W-2 in the search field -&gt; select &#8216;w-2 form&#8217;.\u00a0<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Click the &#8216;Fill Form&#8217; button, and the <\/span><a href=\"https:\/\/pdfguru.com\/forms\/w-2-form\"><span style=\"font-weight: 400;\">W2 form template<\/span><\/a><span style=\"font-weight: 400;\"> will open.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Fill in the form by clicking on the needed boxes and typing your data there.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review the information for correctness, click &#8216;Done,&#8217; and download the completed form on your device.<\/span><\/li><\/ol>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7416316 elementor-widget elementor-widget-image\" data-id=\"7416316\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"1000\" height=\"667\" src=\"https:\/\/digitalrezaid.com\/oldrezaid\/wp-content\/uploads\/2025\/06\/What-Is-a-W2-Form-Used-for-and-How-to-Fill-It-Out-Online.webp\" class=\"attachment-large size-large wp-image-18292\" alt=\"What Is a W2 Form Used for and How to Fill It Out Online\" srcset=\"https:\/\/digitalrezaid.com\/oldrezaid\/wp-content\/uploads\/2025\/06\/What-Is-a-W2-Form-Used-for-and-How-to-Fill-It-Out-Online.webp 1000w, https:\/\/digitalrezaid.com\/oldrezaid\/wp-content\/uploads\/2025\/06\/What-Is-a-W2-Form-Used-for-and-How-to-Fill-It-Out-Online-300x200.webp 300w, https:\/\/digitalrezaid.com\/oldrezaid\/wp-content\/uploads\/2025\/06\/What-Is-a-W2-Form-Used-for-and-How-to-Fill-It-Out-Online-768x512.webp 768w, https:\/\/digitalrezaid.com\/oldrezaid\/wp-content\/uploads\/2025\/06\/What-Is-a-W2-Form-Used-for-and-How-to-Fill-It-Out-Online-930x620.webp 930w, https:\/\/digitalrezaid.com\/oldrezaid\/wp-content\/uploads\/2025\/06\/What-Is-a-W2-Form-Used-for-and-How-to-Fill-It-Out-Online-600x400.webp 600w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8eebe80 elementor-widget elementor-widget-heading\" data-id=\"8eebe80\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Tips for Filling Out W2 Form<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b5a54ed elementor-widget elementor-widget-text-editor\" data-id=\"b5a54ed\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enter all information using black ink in a 12pt Courier font.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do not use the &#8216;$&#8217; sign or commas when making dollar entries; all the numbers must be entered with the decimal point (e.g. 1000.00) and zeros if there are no cents.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do not make cross-outs, erasures, or whiteouts if you notice a mistake while completing the form \u2013 it must be error-free.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Leave a box blank in case it does not apply.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do not fold or cut the Copy A page, and never staple the W-2 and W-3 forms to each other.<\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-f5d60a3 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"f5d60a3\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-3db3766\" data-id=\"3db3766\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-61ef854 elementor-widget elementor-widget-heading\" data-id=\"61ef854\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h5 class=\"elementor-heading-title elementor-size-default\">Final Thoughts<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8a4481c elementor-widget elementor-widget-text-editor\" data-id=\"8a4481c\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Keep in mind that a correctly and timely submitted W2 form not only ensures smooth tax and wage reporting to the Internal Revenue Service but also empowers your workers to file their own taxes accurately. This guide will help you go through the process smoothly, whether you want to submit the W-2 online or by mail. Check out the <\/span><a href=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/iw2w3.pdf#zoom=100\"><span style=\"font-weight: 400;\">General Instructions for Forms W-2 and W-3<\/span><\/a><span style=\"font-weight: 400;\"> if you need additional information.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>For employers, the approaching tax season means handling the task of completing W2 forms for each employee. If you are a novice entrepreneur facing your first filing, this guide will<a href=\"https:\/\/digitalrezaid.com\/oldrezaid\/post\/how-to-fill-out-w-2-form-online\" rel=\"bookmark\"><span class=\"screen-reader-text\">How to Fill Out a W-2 Form Online: Stepwise Guide<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":16954,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"off","neve_meta_content_width":70,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":""},"categories":[688],"tags":[2053],"class_list":["post-13623","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","tag-w-2-form"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What Is a W2 Form Used for and How to Fill It Out Online? - Rezaid<\/title>\n<meta name=\"description\" content=\"Learn what a W2 form is and how to complete it box-by-box to ensure you submit the accurate information. 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